Immigrants And Refugees
Federation Controller
posted March 27, 2023
Location: Manhattan
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Classification: Professional
Department: Agency Relations
Program / Contact:
Reports To: Director of Federation Advancement
Position ID: 2000173
Pay Range: $150,000 - $185,000 Annually
Supervisory Responsibilities: Yes

Summary: The Federation Controller provides leadership and coordination of the daily accounting activities. Responsibilities include directing accounting operations; ensuring all transactions are properly authorized, recorded and analyzed; preparing management and GAAP financials statements including footnotes; and coordinating the annual audit. Under the terms of various service agreements, the Fiscal Federation Group is responsible for monitoring investments and cash, including forecasting cash requirements; reviewing existing financial systems and internal controls; maintaining the policies and procedure manual and presenting recommendations for improving reporting and strengthening internal controls.

The Controller extensively collaborates with the applicable executive directors and assigned onsite fiscal staff to support operations and meet compliance requirements.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Direct performance and supervision of the Fiscal Federation Group operations:
    • Manage the daily, weekly and monthly operations
    • Organize staff training and development
    • Develop, monitor and communicate team performance statistics
  • Reporting
    • Manage the preparation and distribution of monthly financial statements and reports
    • Assist in the preparation of materials for Finance, Audit and Investment Committees
    • Provide recommendations for reporting and procedural improvements
  • Audit
    • Direct multiple financial audit reports and footnotes and their respective 990s, CFRs and A-133 audit reports
    • Prepare and coordinate the accounting and audit close calendars, ensuring all tasks are completed on a timely accurate basis.
  • Manage the recording of permanent and temporarily restricted assets (donations) ensuring the funds are used within the donors’ intent and the record keeping with local; state and federal tax and reporting requirements.
  • Manage Treasury operations
    • Daily cash position, forecasts and monitoring of portfolio, cash accounts and requirements
    • Maintain and monitor MetroCard and debit cards
    • Ensure accounting for petty cash
  • Internal Controls
    • Maintain, monitor, and enhance fiscal systems
    • Monitor and enhance the effectiveness of internal controls
    • Maintain and update the Accounting Policies and Procedures and Business Unit Practices Manuals

Position Type and Expected Hours of Work:
This is a full-time position. The standard office hours are 9:00 am to 5:00 pm Monday – Friday. Flexible work schedules are acceptable with supervisor’s permission. Additional weekend and evening hours may be required to meet agency deadlines.

Working conditions and physical demands required:
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Education and/or experience required:

  • Bachelors or master’s in accounting
  • 10+ years relevant experience including 5+ years in mid / senior – level accounting positions with multiple staff (direct and indirect) supervision.
  • Considered A Plus:
    • CPA and / or MBA
    • Public Accounting Experience
    • Non-profit (financial or audit) experience
    • Lawson Financial Systems, Kronos time and attendance, Chrome River expense reporting
    • Automated Accounts Payable System

Skills, Licenses, and/or competencies required:

  • Strong Generally Accepted Accounting Principles, federal and state financial regulations, general ledger analysis and financial reporting. Ability to also meet audit, managerial, operational (budget variance) and governance reporting requirements.
  • Good supervisory skills and the ability to manage and motivate staff
  • Professional abilities to detail, analyze financial data, solve financial problems, develop and implement solutions and write procedures. The position must initiate projects, prioritizes tasks and complete tasks on a timely basis with minimal supervision in a fast-paced environment.
  • Good professional written and verbal interpersonal and communication skills – ability to relate and clearly communicate with operating management, financial staff and other departments.
  • Good Microsoft Office and enterprise-wide accounting skills
  • Strong work ethic exhibiting a sense of urgency in completion of tasks, willingness to work a flexible schedule, including evenings and occasional weekend work
  • Commitment to the mission of Catholic Charities.

Significant Working relationships

CCCS and agencies operating and corporate departments; Catholic Charities Chief Financial Officer, Archdiocesan departments including Data Center, Development Office, Human Resources and Insurance. Outside service providers, especially banks and auditors.

COVID-19 Adjustment: Position will be onboarded virtually. Potential to orient to the physical office space in person depending on CDC and agency requirements at the time of onboarding. Updates to protocol are implemented on a regular basis.

Catholic Charities and Catholic Charities Community Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by law.