Immigrants And Refugees
Administrative Assistant
posted May 17, 2023
Location: Bronx
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Classification: Administrative Support Worker
Department: Community Outreach Services
Program / Contact: HomeBase
Reports To: Housing Specialist Coordinator
Position ID: 2008483
Pay Range: $16.50 - $19.25 Hourly
Supervisory Responsibilities: No

Summary: This position will assist the Site Supervisor and other staff by performing administrative and clerical functions.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Picks up emergency assistance checks from the HRA Job Centers, the main office, and all of the HPP sites. Delivers checks to different sites.
  • Maintain updated employee and client lists with final outcomes and other statistics.
  • Prepare computerized program reports.
  • Handle special projects as assigned by the Supervisor.
  • Develop and maintain filing system.
  • Coordinates orders for office supplies.
  • Handle phone calls and correspondence.
  • Maintain calendar and appointments on computer.
  • Prepare and disburse minutes of meetings.
  • Attend Department and Program meetings as directed.
  • Provides support to the Supervisor with other projects as assigned.

Position Type and Expected Hours of Work:
This is a full-time position. Days and hours of work are generally 9:00 AM to 5:00 PM Monday – Friday. Additional hours may be required to meet program deadlines, or client needs.

Working conditions and physical demands required:
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • To conduct home visits and outreach within NYC at least 50% of the time, individuals will use public transportation or traverse city streets, occasionally ascend/descend stairs, and be exposed to outside weather conditions.
  • Ability to work with the public.
  • Ability to position boxes/items at different levels that weigh up to 25 lbs.
  • Remain stationary at a work station and use a computer at least 50% of the time.
  • Potential to carry a laptop to offsite work locations.

Education and/or experience required:

  • HS Diploma, some college preferred, and/or minimum 3 years of related experience. Bi-lingual English-Spanish a plus

Skills, Licenses, and/or competencies required:

  • Excellent interpersonal and communication skills; strong organizational and computer literate