Site Supervisor

Position ID:



New York, NY

FLSA Status:

Full Time, Exempt




Business Services

Reports to:

Director of Business Services

Supervisory Responsibilities:



Summary: The Facilities Site Supervisor is largely responsible for the maintenance of and supervision of staff, at off-site facilities managed by the Catholic Charities Facilities/Business Services Department. She/he will respond to repairs and maintenance concerns by contacting vendors, requesting quotes, and monitoring the process from beginning through project completion and invoicing. This position requires an individual who is detail-oriented, analytical, flexible, and decisive with good leadership and communication skills that can multi-task, quickly analyze and resolve problems, meet deadlines, and supervise, train and delegate effectively.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Maintain the electronic facility management database calendar for the preventive maintenance program.
  • Assist in the selection process of office vendors, directing maintenance staff, and coordinating regular building safety checks.
  • Create and process AFPs for the Capital Expenditures; keep records of all projects and maintain project calendar. Complete other AFPs as assigned.
  • Schedule and manage on and off-site repairs and maintenance for various facilities, following up on project completion.
  • Work closely with vendors, to order services and resolve any maintenance issues and invoice discrepancies.
  • Assist with various activity reports and/or other projects as assigned.
  • Responsible for filing all documents electronically and maintain an accurate and up-to-date filing system.
  • Assist, in coordination of the Purchasing Agent and Facility Manager, all the various facilities that are the responsibility of the department, to include, ordering supplies, furniture, phones, office equipment, etc.
  • Work with vendors to include, but not limited to, troubleshooting HVAC issues, electrical, plumbing, elevators and/or structural issues.
  • Work with the Catholic Mutual Group to ensure proper certificates of insurance and hold harmless agreements for vendors.
  • Address summons/violations with the NYC DOB & FDNY as necessary and attend hearings with respect to those summons/violations as required.
  • Supervises the Building Superintendents at the Cardinal Spellman Center and the South Bronx Center.

Position Type and Expected Hours of Work:

This is a full-time position. Days and hours of work are generally 9:30 AM to 5:30 PM Monday - Friday. Additional hours may be required to meet department deadlines or manage emergencies.

Working conditions and physical demands required:

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Travel to outside facilities to manage service visits, emergencies, etc. using vehicle or public transportation, traversing city streets, ascend/descend stairs, and be exposed to outside weather conditions.
  • Remain in a stationary position at a workstation and use a computer approximately 70% of the time.


Education and/or experience required:

  • Bachelor's Degree with 2-5 years of experience in a non-profit or for-profit facility department; equivalent combination of education and experience considered.

Skills, Licenses, and/or competencies required:

  • Leadership/Supervisory skills.
  • Exceptional written and verbal communication skills.
  • Strong attention to detail. Follow-up skills a must.
  • Demonstrate the ability to work with and function as part of a team.
  • Ability to work independently bringing initiative, creativity, energy, discipline, and commitment.
  • Computer literacy and database experience including Microsoft Word/Excel.

Job Summary

Site Supervisor

How to Apply

Applicants must submit a resume and cover letter highlighting relevant past experience and qualifications, and state their position of interest and desired compensation. Submissions without this information will not be considered.

Please send resume and cover letter to: