Manager of Contracts & Accounting (Alianza)

Position ID:



New York, NY

FLSA Status:

Full Time, Exempt




Fiscal Operations

Reports to:

Associate Director of Fiscal Program Support

Supervisory Responsibilities:




Summary: The Manager of Contracts & Accounting is an integral member of the Finance team working under the guidance of the Associate Director of Fiscal Program Support, or designee, in meeting the fiscal needs (budgeting, forecasting and managerial reporting) of the Catholic Charities Community Services primarily for the Alianza Division. This position works in partnership with Program staff and has extensive working relationships with Assistant Directors and Program Directors.

This position oversees and is responsible for the timely and accurate preparation of claims; coordination with funding agencies, including following up with receivables; development of program and administrative budgets, forecasts, and budget modification as required and allowed by contracts ; analysis of monthly financial results and review of variance reports, and other ad hoc projects that may be assigned by supervisors.

The Manager of Contracts & Accounting must be a team player with good accounting, reporting, computer, communication and analytic skills. The skills are required to support the Division and provide recommendations to improve the timely processing and accuracy of financial reports, budgets, forecasts and data.

The position supervises Senior and Staff Accountants and may also be assigned other ad hoc projects as required

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Administration and Reporting:
    • Prepare periodic analysis of contract results including the necessary narratives.
    • Conduct monthly meeting with Program personnel to discuss the monthly operating results both at the Program and Divisional level
    • Prepare periodic contract performance, compliance and financial performance reports for contracts and grants as required by funding agencies or donors;
    • Interface with contract auditors in all aspects of their audits.
  • Contract Management – This position will be responsible in training staff and overseeing the following processes and functions:
    • Monitor contract/grant account Activity in Lawson ; i.e. review of Activity reports against Activity budgets;
    • Review or preparation of periodic analysis and creation of resulting journal entries;
    • Timely and accurate review or processing of claim submissions;
    • Preparation of contract budgets and budget modifications;
    • Review or reparation of various contract compliance financial reports; and
    • Coordination with the Executive Director's office and Development team, for new contract (RFPs) and grant applications / renewal process.
  • Development of Budgets & Forecasts – Working with Program Directors, the Manager will be responsible for compiling and consolidating the Annual Division and supporting Program Budgets and updating and analyzing forecasts throughout the year.
  • Quality Improvements – Assist Senior Financial Management in other ad hoc projects, as assigned, including:
    • Professionally develop, train and evaluate staff
    • Develop and make recommendations, evaluate recommendations of others and implement agreed-upon solutions to improve internal accounting / operating controls and efficiencies
    • Provide recommendations for internal accounting / operating controls and efficiencies.
  • Special Projects as required – Because of the breadth of skills required, this position will be asked to assist in other Finance activities.

Position Type and Expected Hours of Work:

This is a full-time position. Days and hours of work are generally 9:00 AM to 5 PM Monday - Friday. Additional evening and weekend hours are required to meet department and Agency deadlines.

Working conditions and physical demands required:

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Remain in a stationary position at a workstation and use a computer at least 70% of the time.
  • Go to various locations generally throughout the Archdiocese carrying work papers and a laptop.
  • Meet competing deadlines

Significant Working Relationships:

  • CCCS Executive, Facilities, administrative and operations management staff
  • Corporate  Departments  (Executive  Directors, CFO, Human Resources)
  • CCCS Fiscal staff, Funding agencies, their auditors and independent auditors.


Education and/or experience required:

  • CPA or;
  • Bachelors in Accounting and 5+ years relevant experience or;
  • Bachelors in a related financial field and 10+ years of relevant experience.

Skills, Licenses, and/or competencies required:

  • Good skills in supervision, paying attention to detail, analyses, developing and recommending solutions and the ability to prioritize and complete tasks on a timely basis with minimal supervision in a fast paced environment
  • Good operational accounting experience required, preferably including budgeting, forecasting and variance reporting.
  • Good professional written and verbal interpersonal and communication skills - ability to relate and clearly communicate with operating management, financial staff and other departments.
  • Good interpersonal and communication skills - ability to relate and clearly communicate with management, financial staff and other departments, including professional writing style.
  • Ability to meet deadlines; exhibit a sense of urgency in performing work.
  • Strong computer skills with knowledge of Microsoft Office, Excel and Word required; knowledge of Lawson accounting software a plus.
  • Work requires a commitment to the mission of Catholic Charities Community Services.

Considered A Plus

  • Fluent in Spanish
  • Non-profit government contracting experience
  • Lawson Financial System

Job Summary

Manager of Contracts & Accounting (Alianza)

How to Apply

Applicants must submit a resume and cover letter highlighting relevant past experience and qualifications, and state their position of interest and desired compensation. Submissions without this information will not be considered.

Please send resume and cover letter to: