Development Associate

Position ID:



New York, NY

FLSA Status:

Full Time, Non-Exempt




Development & Fundraising

Reports to:

Director of Development

Supervisory Responsibilities:



Summary: The Development Associate will work alongside the Director of Development in the management and execution of a wide range of development related activities, with a specific focus on day-to-day donor acknowledgments and relations, as well as event support throughout the year. The role requires strong writing, communication and organizational skills, attention to detail, and a positive can-do attitude. This is the ideal opportunity for someone who is passionate about a career in development.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Donor Acknowledgment Letters and Correspondences:

  • Coordinate all donor gift acknowledgments
  • Draft and carefully proof donor related correspondence
  • Annually create acknowledgement letter templates for key fundraising initiatives
  • Coordinate and track the approval and signatures process for donor acknowledgment letters provided to the Executive Director of Catholic Charities
  • Maintain an electronic file copy of donor acknowledgement letters and gift documentation from Luminate, Raiser's Edge and Lockbox, for gifts $500 or more
  • Perform monthly audit to ensure all gifts have been acknowledged
  • Pull year-end recurring gift report for preparation of acknowledgement letters

Donor Relations:

  • Prepare personalized donor related activities and special communications
  • Participate in the planning process to determine timing and type of annual stewardship needed for major donors
  • Coordinate the mailing of annual reports, welcome packets, and other donor related materials
  • Recommend new and creative ways to steward and provide recognition to donors
  • Continuously update donor biographical information in the Raisers Edge database

Special and Fundraising Events:

  • Provide pre and post event support, including database updates, follow-up calls, correspondence, event mailing support and pledge follow-up
  • Manage event RSVP lists as needed
  • Support the updating and tracking of event revenue and expenses

Position Type and Expected Hours of Work:

This is a full-time position. Days and hours of work are 9:00 AM to 5 PM Monday - Friday.

Additional night and weekend hours will be required to meet deadlines and attend events.

Working conditions and physical demands required:

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Remain in a stationary position at a workstation and use a computer at least 65% of the time
  • Ambulate and/or remain in a stationary position at seminars, events, fundraisers, etc.
  • Travel for outreach, events, and meetings at least 15% of the time using a vehicle or public transportation, traverse city streets, ascend/descend stairs, and be exposed to outside weather conditions
  • Move and transport documents, objects, and other event materials
  • Engage with the public in social environments
  • Work under demanding conditions such as deadlines and project challenges


Education and/or experience required:

  • B.A. degree
  • Excellent written and verbal communication skills required

Skills, Licenses, and/or competencies required:

  • Strong knowledge of Microsoft Office Suite
  • Knowledge of Raiser's Edge helpful
  • Excellent oral and written communication and interpersonal skills: possess the ability to communicate and liaise effectively with colleagues and vendors and works well within a team environment
  • Solid organizational skills: the ability to work productively in a fast-paced, detail oriented, and collaborative environment and the ability to independently manage a multifaceted workload and meet strict deadlines
  • Accuracy and attention to detail a must; sensitivity when working with highly confidential information and ability to maintain complete discretion at all times
  • Ability to identify areas to increase efficiency of our systems
  • Proven ability to plan and manage a variety of projects and high work volume: must work well under pressure, prioritize, show flexibility, and solve problems creatively

Job Summary

Development Associate

How to Apply

Applicants must submit a resume and cover letter highlighting relevant past experience and qualifications, and state their position of interest and desired compensation. Submissions without this information will not be considered.

Please send resume and cover letter to: