Data Associate

Position ID:



New York, NY

FLSA Status:

Full Time, Non-Exempt




Development & Fundraising

Reports to:

Senior Operations Coordinator

Supervisory Responsibilities:



Summary: The Data Associate is responsible for gift entry, record maintenance; quality control and donation data integrity; processing vendor payments; and, employee expense reimbursements.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Data Entry and Reporting:

  • Code and process all donations for Raiser's Edge entry across all giving channels with careful attention to detail to ensure accurate fundraising and financial reporting.
  • Prepare and distribute daily gift reports from Luminate and Raiser's Edge to the Development Team.
  • Review returned mail and update Raiser's Edge records as required. Provide data entry quality control to ensure the integrity of the donor database.
  • Perform monthly audit to ensure all gifts have been acknowledged.
  • Prepare matching gift forms for signature and submission. Monitor all third party employee giving & matching gift websites for needed reactions
  • Work in partnership with the finance team to reconcile donation data on a monthly basis.
  • Monitor the inbox and respond to donor correspondences related to gift processing.
  • Provide additional back-up support to colleagues as requested.

Generate Development Metrics Report:

  • Generate the Development Metrics Report and provide monthly reporting on fundraising activities to the Director of Planned Gift and Institutional Support.
  • Coordinate with all fundraising areas to update metrics report.
  • Conduct frequent audits of metrics data source reports and provide feedback to staff members collecting the data.
  • Ensure that staff members are adhering to reporting best practices.

Accounts Payable and Expenses:

  • Oversee Timely payment of vendors, consultants, and other expenses

Position Type and Expected Hours of Work:

This is a full-time position. Days and hours of work are 9:00 AM to 5 PM Monday - Friday. Additional night and weekend hours will be required to meet deadlines and attend events.

Working conditions and physical demands required:

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Remain in a stationary position at a workstation and use a computer at least 65% of the time.
  • Ambulate and/or remain in a stationary position at seminars, events, fundraisers, etc.
  • Travel for outreach, events, and meetings at least 15% of the time using a vehicle or public transportation, traverse city streets, ascend/descend stairs, and be exposed to outside weather conditions.
  • Move and transport documents, objects, and other event materials.
  • Engage with the public in social environments.
  • Work under demanding conditions such as deadlines and project challenges.


Education and/or experience required:

  • B.A. degree, with at least two years of work experience; fundraising and gift processing experience preferred.

Skills, Licenses, and/or competencies required:

  • Strong knowledge of Microsoft Office Suite
  • Strong analytical, written, and verbal communication skills
  • Knowledge of Raiser's Edge required
  • Excellent oral and written communication and interpersonal skills: possess the ability to communicate and liaise effectively with colleagues and vendors and works well within a team environment
  • Solid organizational skills: the ability to work productively in a fast-paced, detail oriented, and collaborative environment and the ability to independently manage a multifaceted workload and meet strict deadlines
  • Accuracy and attention to detail a must; sensitivity when working with highly confidential information and ability to maintain complete discretion at all times
  • Ability to identify areas to increase efficiency of our systems
  • Proven ability to plan and manage a variety of projects and high work volume: must work well under pressure, prioritize, show flexibility, and solve problems creatively

Job Summary

Data Associate

How to Apply

Applicants must submit a resume and cover letter highlighting relevant past experience and qualifications, and state their position of interest and desired compensation. Submissions without this information will not be considered.

Please send resume and cover letter to: