Administrative Assistant - HRA-FHEPS

Job Description 

Job Title: Administrative Assistant - HRA-FHEPS

FLSA Status: Full Time - Non Exempt 

Department: Eviction Prevention 

Reports to: Assistant Program Director 

Supervisory Responsibilities: No 

Summary: This position will assist the Assistant Program Director and other staff by performing administrative and clerical functions. 

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Picks up emergency assistance checks from the HRA Job Centers, the main office, and all of the Preserving Housing sites. Delivers checks to different sites.
  • Maintain updated employee and client lists with final outcomes and other statistics.
  • Prepare monthly computerized program reports of follow ups.
  • Handle special projects as assigned by the Supervisor.
  • Develop and maintain filing system.
  • Coordinates orders for office supplies and service of office equipment.
  • Handle phone calls and correspondence.
  • Maintain calendar and appointments on computer.
  • Prepare and disburse minutes of meetings.
  • Attend Department and Program meetings as directed.
  • Provides administrative support to the front desk at the Kennedy Center as needed.

Working conditions and physical demands: Paragraph

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Enthusiasm in working with people and excellent interpersonal skills
  • Travel to other sites utilizing public transportation or traverse city streets, occasionally ascend/descend stairs, and be exposed to outside weather conditions.
  • Ability to work with the public and communicate with other agencies.
  • Ability to position boxes/items at different levels that weigh up to 25 lbs.
  • Remain stationary at a work station and use a computer at least 50% of the time.
  • Awareness of challenges low income individuals face and ability to offer compassionate, patient and profession response.
  • Ability to multi-task and complete assignments that often occur in a fast paced and stressful environment.
  • Computer and technology proficient.
  • Knowledge of social service delivery systems and local resources.
  • Excellent organizational, time-management and communication skills.
  • The ability to work well independently and as part of a team


Education and/or experience: 

  • HS Diploma, some college preferred, and/or minimum 3 years of related experience. Bi-lingual English-Spanish preferred. 

Skills, Licenses, and/or competencies: 

Excellent interpersonal skills, knowledge of social service delivery systems, knowledge of City resources, good organizational, time- management and communication skills. Individual must possess the ability to work well independently as well as part of a team. 

Job Summary

Administrative Assistant - HRA-FHEPS
Eviction Prevention
HS Diploma

How to Apply

Applicants must submit a resume and cover letter highlighting relevant past experience and qualifications, and state their position of interest and desired compensation. Submissions without this information will not be considered.

Please send resume and cover letter to: