Jobs

Administrative Assistant

Position ID:

2005183

Location:

Bronx Community Center, 402 East 152nd Street, Bronx, NY 10455

FLSA Status:

Full Time, Non-Exempt

 

 

Classification:

Administrative Support Worker

 

 

Department:

Community Outreach Services

Program/Contract:

Feeding Our Neighbors

Reports to:

Director of Feeding Our Neighbors

Supervisory Responsibilities:

Yes

No

Summary: The Feeding Our Neighbors (FON) Department provides emergency meals to individuals and families

who face hunger and food insecurity throughout the Archdiocese of New York. Our goal is to provide healthy nutritious meals to anyone who is in need with compassion and dignity. This position will provide essential clerical and administrative support to the Program Director and assist with various projects to ensure efficient operations.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Work closely with the FON Program Director in the coordination of program operations, administrative tasks, and assisting with various projects throughout the year.
  • Handle the Director’s Outlook Calendar to schedule internal and external meetings;
  • Receive and manage incoming calls, arrange conference calls, etc.
  • Track and maintain expenditures for Director and FON program in coordination with fiscal team;
  • Process all invoices for payment through the check request process according to the fiscal guidelines.
  • Reconcile and submit personal expense reports for Director and other FON Management team members;
  • Maintain filing system of department paperwork and relevant program documentation;
  • Maintain, distribute and keep track of all program metro cards, gift cards, petty cash, etc.
  • Work closely with FON Management team to ensure program data, lists, and information is current;
  • Assist with all contract, foundation, and funding program reports, statistics, data, etc.
  • Coordinate orders for office, program, and pantry supplies and equipment;
  • Maintain equipment and other relevant inventory lists or assist with up-keep of systems;
  • Coordinate with IT and or Database Manager on program/staff equipment repairs or upgrades;
  • Assist with preparations (materials, refreshments, conference room, etc.) for program meetings as directed;
  • Provide support to the FON Director and FON Management team on special projects and tasks;

Position Type and Expected Hours of Work:

This is a full-time position. Days and hours of work are generally 9:00 AM to 5 PM Monday - Friday.  Additional hours may be required to meet program deadlines, or client needs.

Working conditions and physical demands required:

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Remain stationary at a workstation and use a computer at least 75% of the time.
  • Travel at least 25% of the time using public transportation, traverse city streets; occasionally ascend/descend stairs, and be exposed to outside weather conditions.
  • Ability to operate standard office equipment i.e. copier, fax, scanner, postage machine and printer.
  • Ability to use and respond to phone calls
  • Ability to file client documents in cabinets.

Qualifications

Education and/or experience required:

  • HS Diploma/GED; Some college credit/courses, a plus,
  • Minimum three (3) years’ related office experience.

Skills, Licenses, and/or competencies required:

  • Bilingual, English/Spanish a plus.
  • Excellent interpersonal, communication and organizational skills
  • Ability to be a team player and work with diverse group of people
  • Ability to help out in food pantry as needed
  • Computer literate.

Job Summary

Administrative Assistant
6/11/2020
Full-Time

How to Apply

Applicants must submit a resume and cover letter highlighting relevant past experience and qualifications, and state their position of interest and desired compensation. Submissions without this information will not be considered.

Please send resume and cover letter to: cccsjobs@archny.org