Administrative Assistant

Position ID:



Liberty High School

New York, NY

FLSA Status:

Part Time, Non-Exempt


Administrative Support


Alianza Division

Reports to:

Program Director and Internship Coordinator

Supervisory Responsibilities:




Summary: Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. Candidate should have excellent oral and written communication skills and be able to organize their work using tools, like Microsoft Word, Excel, Google Docs and office equipment.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Responsible of all data collection.
  • Workshops and special events (ie: Student Orientation, Parent Orientation, Open House sessions).
  • Create and maintain Students files.
  • Responsible clerical duties (answering the phone, mailing, sorting, copies).
  • Responsible staff timesheets creation and timely submission.
  • Supplies and equipment inventory and usage monitoring.
  • Assist Outreach, Recruitment and admissions of new students.
  • Outreach and recruit new students for school/program.
  • Manage the Open House registration list (follow up phone, reschedule appointments, others).
  • Assist in the admission process: Open houses/intake appointment registration, Candidates orientation, parents orientation tracking system, and others.
  • Support all LTW Special Events & Activities (Trip, Cultural, Recreational, community services events).
  • Support all Senior activities/events (Yearbook, School Dance, others).
  • Support Student daily entry.
  • Maintain Office/Hallway bulletin boards.

Position Type and Expected Hours of Work:

Days and hours are generally Monday to Friday 8am-4 pm. This is a part-time position will require evening and occasional Saturday hours to monitor after school and summer programs, and attend special events.

Working conditions and physical demands required:

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Ability and patience to work with young people, recognizing their exuberance and juvenile behavior, particularly in group settings.
  • Remain in a stationary position either working at a computer or monitoring activities.


Education and/or experience required:

  • High School diploma or GED; or currently working towards a AA degree.
  • Minimum 2 years' experience in administrative work.
  • Prior experience in youth services a plus.

Skills, Licenses, and/or competencies required:

  • Excellent interpersonal and communication skills.

Job Summary

Administrative Assistant

How to Apply

Applicants must submit a resume and cover letter highlighting relevant past experience and qualifications, and state their position of interest and desired compensation. Submissions without this information will not be considered.

Please send resume and cover letter to: