Accounts Clerk (Cash Receipts) 

Location: New York, NY

FLSA Status: Full Time, Non Exempt 

Classification: Administrative Support Worker 

Department: Administration

Office: Finance 

Reports To: Senior Coordinator – Client Accounts & Cash Receipts 

Supervisory Responsibilities:  No

Summary: The Accounts Clerk (Cash Receipts) is principally responsible for preparation of bank deposits, entry of cash receipts, credit card processing, copying, filing and general administrative and processing support to the Cash Receipts Coordinators. 

Essential Duties and Responsibilities include the following. Other duties may be assigned. 

Accounts Receivable / Cash Receipts - working under the supervision and coordination of the Senior Coordinator Client Accounts & Cash Receipts: 

  • Accurately prepare the bank deposits on a daily basis to the proper bank accounts. 
  • Input cash entries utilizing the Lawson accounting system, on a daily basis, based on the Input Documents. 
  • Ensure the timely and systematic filing of cash receipts support. 
  • Prepare the “donor cash receipts packages” (applicable check copies, coversheet and itemized tape) for review and subsequent distribution to the Donor Database staff. 
  • Retrieve documents and backup information, as requested. 
  • Electronically process credit card payments. 
  • Issue e-mail notification on receipts greater than $100,000. 


Accounting Analysis 

  • Prepare and/or update schedules to assist the accounting and budgets function. 


General Clerical 

  • Provide backup support to the Client Accounts Coordinator. 
  • Provide support to Accounts Payable by printing checks and running positive pay files for upload to the bank. 
  • Work with Student Interns in filing and donor database preparation. 

Significant Working Relationships 

  • Various departments, including a strong relationship with the Donor Database Center staff. 

Position Type and Expected Hours of Work: 

This is a full-time position. Days and hours of work are generally 9:00 AM to 5 PM Monday - Friday. Additional evening hours may be required to meet agency and contract deadlines. 


Working conditions and physical demands required

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

  •  Remain in a stationary position at a work station and use a computer at least 70% of the time. 
  •  Ability to meet competing deadlines. 



Education and/or experience required: 

  1. Associate’s Degree. 
  2. One-two (1-2) years’ related experienced. 


Skills, Licenses, and/or competencies required: 

1. Detail oriented. 

2. Ability to complete tasks on a timely basis with minimal supervision. 

3. Good interpersonal skills. Able to relate and communicate with staff, management and other departments. 

4. Good computer and MS Office skills (Excel); knowledge of Lawson a plus. 

5. Commitment to the mission of Catholic Charities. 

Job Summary

Accounts Clerk (Cash Receipts) 
Associate’s Degree

How to Apply

Applicants must submit a resume and cover letter highlighting relevant past experience and qualifications, and state their position of interest and desired compensation. Submissions without this information will not be considered.

Please send resume and cover letter to: