Accounts Clerk (Cash Receipts)

Job Description 

Job Title: Accounts Clerk (Cash Receipts) 

FLSA Status: Full Time -Non Exempt 

Department: Administration 

Reports to: Staff Accountant [Supervising/ Cash Receipts] 

Supervisory Responsibilities: No 

Summary: The Accounts Clerk (Cash Receipts) position within the CCCS Finance department is an important member of the Controller's staff with responsibilities related to the cash receipts functions for Catholic Charities Community Services (CCCS) and the entities for which it provides such services. 
These position reports to the Staff Accountant [Supervising I Cash Receipts] 
and is principally responsible for preparation of bank deposits, credit card processing, daily entry of cash receipts, copying, filling and general processing support to the Cash Receipts. 

Essential Duties and Responsibilities include the following. Other duties may be assigned. 

1.    Accounts Receivable/ Cash Receipts

  • Accurately prepare the bank deposits on a daily basis to the proper bank accounts
  • Input of cash entries utilizing the Lawson accounting system (Lawson) on a daily basis.
  • Ensure the timely and systematic filing of cash receipts support
  • Prepare the "donor cash receipts packages" (applicable check copies" coversheet and itemized tape) for review and subsequent distribution to the Donor Database staff for data entry 
  • Retrieve documents and back up information, as requested
  • Electronically process credit card payments
  • Issue e-mail notification on receipts greater than $100,000

2.    Accounting Analysis

  • Prepare and or update schedules to assist the accounting function
  • Assist in the preparation of monthly Controller's meeting materials, including monthly Cash Receipt processing statistics and Lawson/ Raiser's Edge reconciliation

3.    General Clerical

  • Provide backup support to the Client Accounts Coordinator
  • Provide support to Accounts Payable through the printing of checks and running of positive pay files for upload to the bank
  • Assist with NYS Abandoned Property Due Diligence process
  • Work with Interns in filing and donor database preparation

4.    Special Projects as required including assisting other members of the Controller's Department 

Working conditions and physical demands: 

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Remain in a stationary position at a workstation and use a computer at least 70% of the time
  • Ability to carry work papers and a laptop to various locations
  • Ability to maintain physical files and meet competing deadlines

Education and/or experience: 

  • Bachelors or 
  • 60+ credits and I-year relevant experience or
  • Associates and 2-year relevant experience

Skills, Licenses, and/or competencies: 

  • Good knowledge of Excel and Word
  • Good interpersonal skills exhibited by the ability to work as part of a team and communicate with staff, management, and other departments in a professional manner
  • Good skills in paying attention to detail and complete tasks on a timely basis with minimal supervision in a fast paced environment
  • Work requires a strong work ethic and exhibiting a sense of urgency in completion of tasks, willingness to work a flexible schedule and a commitment to the mission of Catholic Charities. 

Considered A Plus 

  • Non-profit experience  
  • Lawson Systems

Job Summary

Accounts Clerk (Cash Receipts)

How to Apply

Applicants must submit a resume and cover letter highlighting relevant past experience and qualifications, and state their position of interest and desired compensation. Submissions without this information will not be considered.

Please send resume and cover letter to: